The affinity diagram can be a useful tool whether you are brainstorming ideas, sorting through research data, improving a process or solving a problem. Prioritization matrices Activity network diagram Process Decision Program Charts (PDPC) Plan Do Check Act PDCA The affinity diagram method is a technique for problem solving. Times to use the affinity diagram include: When the consensus of a group is required. Write down the information you have gathered from your brainstorming session, research, surveys, etc. We have also included some best practices; stick to them for more effective results. You get an infinite canvas area to collaborate with multiple team members in real-time. This is where an Affinity Diagram comes in (also known as an affinity chart or K-J method after its founder Kawakita Jiro). A team of hiring managers, new employees, human resource managers, and peer employees conducted a brainstorming session and identified 15 problems. These themes are referred to as affinity sets or affinity groups. This technique accesses the great knowledge and understanding residing untapped in our intuition. Being one of the Seven Management and Planning Tools, the affinity diagram is commonly used in project management to organize, analyze and prioritize ideas and tasks. It arranges the notes from Interpretation Sessions into a hier-archy that reveals common issues and themes across all users. Benefits of sorting after each session are that: It helps the team gain a shared understanding after each user. Also known as KJ Method, it was invented in the 1960s by Kawakita Jiro, a Japanese anthropologist. Directions: An affinity diagram is a visual tool that organizes ideas by themes often used in brainstorming sessions to determine both root causes and potential solutions for a problem. The ZZ-400 manufacturing team used an affinity diagram to organize its list of potential performance indicators. This idea creation method taps a team’s creativity and intuition. 69970 . We hope the templates we have added here will help you get a headstart. If you can discover relationships between separate groups, you can categorize them under a superheaders. The focus should be on looking for and grouping related ideas. It gets used to create, systematize, and unify information related to a problem, product, complex issue, or process. Node Fishbone Diagram. The Affinity Diagram, also known as a KJ diagram, is a business tool invented for organization the large quantity of ideas and data. Organize team thoughts and ideas. Improve processes. Often it is useful to write or highlight this note in a different color. Here’s a One-Sheet, Quick Reference Guide on the Affinity Diagram you can download with the directions. 368. By hierarchically grouping the data, or affinity notes that reveal the problems and needs, it acts as the voice of the customer and the issues become the basis for user requirements. Parsons Transdisciplinary Design students explain. After generating ideas, group them according to their affinity, or similarity. The Affinity Diagram is a method which can help you gather large amounts of data and organise them into groups or themes based on their relationships. Review the ideas while looking for similarities or whether they are related to each other in some way. This is a great tool to use when sorting Voice of the customer data under broad 'Issues' categories. Reviewed final groupings and headers. Use an affinity diagram to gather large numbers of brainstorming ideas and put them into logical groups. Figure 1 shows the list team members brainstormed. We’re included some photos of affinity diagrams that’s conducted for our clients. The affinity diagram organizes a large number of ideas into their natural relationships. Because the team works a shift schedule and members could not meet to do the affinity diagram together, they modified the procedure. It arranges the notes from Interpretation Sessions into a hier- archy that reveals common issues and themes across all users. Cause and Effect Diagram. Details of this exercise, which highlights improvement opportunities for the team, are shown in the table below. The following example comes from a hospital setting. After a few days, the natural grouping shown in Figure 2 (below) had emerged. This template shows a sample affinity diagram, demonstrating how ideas might be categorized in response to problem that needs to be addressed. 321. Here are some pros and cons of this variation: Benefits. Example: Problem with Prescription Delivery What is an affinity diagram? The process involves recording thoughts and ideas onto sticky notes and placing them together into like groups and sorting the ideas. The affinity diagram organizes a large number of ideas into their natural relationships. Select Category Headings and Clarify … here’s where you can question. For affinity diagramming of research findings, some teams prefer to sort the sticky notes after each participant’s test session, and again after all (four to eight) sessions. Why should you use it? Company SQBOK can now track these four areas and assign them to the appropriate groups for resolution. Generate useful discussions that will lead to innovation/ effective solutions etc. If there is no such note, write one. It can be widely used in the planning stages of a problem to organize the ideas and information. This way you can collect different and useful insight, opinions and perspectives to help arrive at faster solutions or better innovations. Tip: Stating the problem in the form of a question (“What are the barriers to on-time delivery of medications?”) can often prove useful. This process of creating affinity diagrams is known as affinity mapping. Tip: You have two main options for gathering ideas from team members. The Affinity Diagram is a tool used in business planning to organize ideas and thoughts into related categories. Example of Affinity Diagram Template Notice that one of the notes, "Safety," has become part of the heading for its group. Figure 3 Affinity Diagram On-Time Delivery of Medications. With members and customers in over 130 countries, ASQ brings together the people, ideas and tools that make our world work better. Silent recording—Each person writes responses on 3" x 5" cards or sticky notes, one idea per card, until all team members have exhausted their store of ideas. A few affinity diagram templates are included in the post as well. It is also important to call these “groupings.” Do not place the notes in any order or determine categories or headings in advance. The Affinity Diagram T he Affinity Diagram is the simplest way to organize field data. 355. This template shows a sample affinity diagram, demonstrating how ideas might be categorized in response to problem that needs to be addressed. Root Cause Analysis. The Affinity Diagram tool is used to consolidate a large amount of information into groupings or clusters of ideas that have a natural 'affinity', i.e., that have a common thread running through them. However, if you come across ideas that don’t fit into any of the categories, you can place them on their own. It’s okay to have “loners” that don’t seem to fit a group. With regular pens, it is hard to read ideas from any distance. Also known as the K-J method, affinity chart, and affinity mapping, an affinity diagram is a tool that is used to organize data gathered from a brainstorming session, research, meeting, etc. Company SQBOK seeks to understand the difficulties around and excessive time needed for onboarding new employees. Seeking to better understand the barriers to on-time delivery of medications, the team created an affinity diagram in six steps. It can also give us a sense of where most people’s thinking is focused. Figure 1 Brainstorming for Affinity Diagram Example. Tips: Use markers so words can be read clearly even from a distance. Five broad areas of performance were identified: product quality, equipment maintenance, manufacturing cost, production volume, and safety and environmental. To do so, look for a note in each grouping that captures the meaning of the group. Ltd. All rights reserved. Make changes and move ideas around as necessary. Affinity diagrams are ideal for sorting large amounts of data or long lists of ideas into related groups. Quality Glossary Definition: Affinity diagram, Also called: affinity chart, affinity mapping, K-J Method, thematic analysis. It is a part of Seven Management and Planning Tools, it is usually used right after brainstorming to sort large numbers of ideas into the corresponding groups. And you can add different colors to help different categories stand out. After generating ideas, group them according to their affinity, or similarity. The affinity diagram is used to assemble the output from a brainstorming session in an organized way. Affinity Diagram Example. The affinity diagram uses a more organized technique to gather facts and ideas to form developed pattern of thoughts. The team can now use a interrelationship diagram, for example, or even a cause-and-effect diagram to get to root causes for late medications. Place these related ideas on one column of the table you have created. Randomly spread notes on a large work surface so all notes are visible to everyone. Assign all ideas to the identified categories by placing ideas under header cards. If data needs to be collected then have a data collection plan and sampling methodology and strategies identified. Using a simple Affinity Diagram technique can help you discover embedded patterns in your data (and sometimes break old patterns) of thinking by sorting and clustering language-based information into relationships and sexual health. It gets used to create, systematize, and unify information related to a problem, product, complex issue, or process. Teams use affinity diagrams as a way to see data come to life, and physically moving the data around helps immerse the team in it even more. © 2020 American Society for Quality. In short, the affinity diagram shows the common issues, themes, and scope of the customer problems and needs in one place. See Figure 3 (below). It is one of the Seven Management and Planning Tools. © Cinergix Pvt. Affinity diagram directions. Affinity diagrams are also a great way to discover novel connections between various different components of a project. Tip: Base assignment on “gut feel,” not through contemplation. The following example comes from a hospital setting. This will prevent any disagreements and allow everyone the freedom to follow their instincts. Following are the simple steps you need to go through when creating an affinity diagram. An affinity diagram offers a way to organize output from brainstorming. Don’t rely on the opinion of another when you are moving cards, do it at your own will, without talking. You’ll see that the four basic steps are: Brainstorm … all ideas are good. To review, in an analysis spreadsheet, each participant is listed in a column and each row can describe task performance, answers to a question, common problems experienced, or themes observed. 81857. Sort (Silently). Creately has multiple pre-drawn affinity diagram templates that you can easily edit to fit your needs. How to use affinity diagram. Agreed on a statement of the issue or problem. https://www.pqsystems.com/.../DataAnalysisTools/affinity_diagram.php An Affinity Diagram is an analytical tool used to organize many ideas into subgroups with common themes or common relationships. Over several days, everyone reviewed the notes and moved the notes into related groups. It is a visual map that organizes ideas into categorized clusters after the initial brainstorming. Gather your team and review it. An Affinity Diagram (sometimes referred to as an Affinity Chart) is a tool that is used to organize ideas, opinions, and issues and sort them into groups, based on their natural relationships. This document is used with the unit "Proto-ZOO-ology: A problem-based protist inquiry unit." Affinity diagrams provide a way to help with idea generation and organizeing your ideas after a brainstorming session is done. ASQ celebrates the unique perspectives of our community of members, staff and those served by our society. Visual Guide to Improving Organizational Performance, The Ultimate Guide to Concept Maps: From Its Origin to Concept Map Best Practices, Everything You Need to Know about Strategy Mapping, Visual Tools to Use While Conducting Experiments, Fun Virtual Christmas Party Ideas Perfect for Remote Teams, Ending the Year on a High: G2 Crowd Names Creately a Leader in the Diagramming Category, How to Visualize A Customer-Centric Strategy, The Best Ideation Techniques for Remote Teams, How to Effectively Manage Your Time While Working Remotely, How to Write a Business Project Proposal that Gets Approved, Find creative solutions to difficult problems by involving people from diverse fields, Sort through large volumes of confusing data and quickly organizing them in a logical, easy-to-understand manner, Encourage the participation of everyone involved, which leads to uncovering new patterns of thinking and unique solutions. under meaningful categories that are based on common relationships or themes. Use this tool to brainstorm a viable business problem and its root causes and determine the best one that fits within the scope of influence you and counterparts might have on that particular problem. Use it to generate, organize, and consolidate information related to a product, process, complex issue, or problem. Develop innovative solutions. From these relationships, attempt to define categories and create summary or header cards for each grouping or category. Also known as the K-J method, affinity chart, and affinity mapping, an affinity diagram is a tool that is used to organize data gathered from a brainstorming session, research, meeting, etc. Amanda Athuraliya is the communication specialist/content writer at Creately, online diagramming and collaboration tool. An affinity diagram is a diagram constructed out of a large set of ideas or opinions by grouping together similar or related ideas into logical groups. Do MSA on the data. It also can be used to. By grouping these ideas, you are making it easier for you brain to process information. An affinity diagram is the organized output from a brainstorming session. Share them with our readers in the comment section below. It simplifies analyzing complex data by grouping them, which helps bring out connections among them and identify patterns. By walking around and examining the posted notes, all members of the group had an opportunity to see the groupings and then to comment on them. It is also okays to move a note someone else has already moved. One can also use this tool when having different ideas in mind to do something. Now that you have grouped the cards and given them headers, it’s time to make it look more presentable. The placement of the cards doesn’t have to make sense, keep them at random. Synthesizing ideas into a simple visual framework allows teams to develop new solutions that they might otherwise miss. After generating ideas, group them according to their affinity, or similarity. T he Affinity Diagram is the simplest way to organize field data. The affinity diagram is a business tool used to organize ideas and data. A free customizable affinity diagram template is provided to download and print. The team members wrote each idea on sticky notes and placed the notes, in random order, on a rarely used door. Attempt to look for relationships between individual ideas and have team members simultaneously sort the ideas (without talking) into five to 10 related groupings. People have been grouping data into groups based on natural relationships for thousands of years; however, the term affinity diagram was devised by Jiro Kawakita in the 1960s and is sometimes referred to as the KJ Method. Tips: It is very important that no one talk during this step. When there are many ideas or facts in disarray. Orientation does not cover office hour access times, Classes specific to our company are too infrequently offered, Applications needed for each job are different, Requirements for a laptop need to be identified, Badges need access levels established prior to start, When you are confronted with many facts or ideas in apparent chaos, When issues seem too large and complex to grasp, When collecting and organizing large data sets, When developing relationships or themes among ideas, When reducing attributes to categories that can be addressed at a higher level. Step 4: Polish off your affinity diagram. In this quick guide, we’ll describe what is an affinity diagram, its many uses, and how to create one. An Affinity Diagram is a graphic tool designed to help organize loose, unstructured ideas generated in brainstorming or problem solving meetings and gathers large amounts of language data (ideas, opinions, issues) and organizes them into groupings based on their natural relationships. Tips: Header cards should clearly identify the common thread for all groupings and should be descriptive of that thread. If a note seems to belong in two groups, make a second note. Affinity diagram along with Six thinking hats can help an individual have a 360 degrees view of the problem statement. What is an Affinity Diagram? When problems are too complex and extensive to comprehend. The History of Affinity Diagrams The affinity process is great for grouping data gathered during research or ideas generated during Brainstorms.The method is also called “Space Saturate and Group”. In this comprehensive guide, we have covered what affinity diagrams are and how to draw them with some pro tips that you can use along the way. Affinity diagrams are ideal for sorting large amounts of data or long lists of ideas into related groups. Start by writing the problem statement at the top of the diagram. The affinity diagram is an idea creation technique which goes by different names, such as thematic analysis, affinity chart, and K-J Method. The rest of the headings were added after the grouping emerged. After generating ideas, a facilitator sorts them according to … Collectively, we are the voice of quality, and we increase the use and impact of quality in response to the diverse needs in the world. Directions: An affinity diagram is a visual tool that organizes ideas by themes often used in brainstorming sessions to determine both root causes and potential solutions for a problem. All rights reserved. The group identified four main categories: training, paperwork, regulatory, and technology. The entire team gathers around the notes and participates in the next steps. Drive group consensus. The key to using this tool is by organizing these scattered ideas by their running themes, patterns, or categories. Present your analysis to others in the company in an easy-to-understand manner. The affinity diagram process lets a group move beyond its habitual thinking and preconceived categories. under meaningful categories that are based on common relationships or themes. Affinity diagram. Ltd 2020 | All rights reserved. The process also highlights areas of deficiency. While an affinity diagram may present interesting data and useful ideas, the exercise itself should lead to further analysis. It's also known as a KJ diagram. Use it to generate, organize, and consolidate information related to a product, process, complex issue, or problem. It’s also a way for team members to share ideas and findings. While an affinity diagram may present interesting data and useful ideas, the exercise itself should lead to further analysis. The Affinity shows the scope of the problem: it reveals in one place all However, if your team is distributed, Conceptboard’s online whiteboard and digital sticky notes is the perfect tool to ensure your team can collaborate just as effectively online. With the smart floating action buttons and handles, you can change item numbers and shape size easily at will. The affinity diagram is used to assemble the output from a brainstorming session in an organized way. Written ideas should be between three and seven words long. If you wish to share it with others outside your team, send them a view or edit link, or you can export them as SVGs or in several image formats and add them to company wikis, websites, presentations or documents. Attached all of the cards to the wall, grouping similar ideas together. Affinity diagram is a convenient tool to use after a successful brainstorming session which left you with great many ideas that are scattered and non-connected. 66441. You can use affinity diagrams to: Organize the results of a brainstorming session. Prioritize Affinity Diagram Please Note: Although it is tempting to allow speaking during the affinity diagram process, the silence prevents a verbally-dominating student from taking charge of the group and maximizes the participation of a shy or verbally-disadvantaged student. Materials needed: Sticky notes or cards, marking pens, and large work surface (wall, table, or floor). Affinity Diagram The Affinity Diagram, also known as a KJ diagram, is a business tool invented for organization the large quantity of ideas and data. Place it at the top of the group. The header should convey the relationship between the ideas in a single word or phrase. It allows a broad range of ideas to be organized so they can be more effectively analyzed. The method is reported to have been developed by Jiro Kawakita and so is sometimes referred to as the K-J method. Tip: After posting all ideas the first time, fine-tune the groupings by moving cards from one pile to another to reflect closer ties. Use it to generate, organize, and consolidate information related to a product, process, complex issue, or problem. Improvement teams can then analyze these groups and determine how they affect workflow and processes. She is an avid reader, a budding writer and a passionate researcher who loves to write about all kinds of topics. Affinity diagram Use an affinity diagram to gather large numbers of brainstorming ideas and put them into logical groups. The term “saturate” relates to the method in which everyone covers or saturates the “space” with images an… An affinity diagram shows the relationships between information, opinions, problems, solutions, and issues by placing them in related groups. Mediate professional conflict. Traditional brainstorming—In order around the group, each person writes an idea or response to the question on a 3” x 5” card while announcing the content of the card to the group. Affinity diagrams are also used to highlight creativity and perception of a group of individuals or team. Use plus create to add the next shape, and preset color themes to style your diagrams. Next step would be to check if data is availble and how it is collected. An affinity diagram, above all, stimulates discussion about a problem or issue, opening up possibilities for improvement or solution. Continue to group ideas based on their similarities until no cards are left. You can discuss the shape of the chart, any surprising patterns, and especially reasons for moving controversial notes. (During a brainstorming session, write directly onto sticky notes or cards if you suspect you will be following the brainstorm with an affinity diagram.) It is a part of Seven Management and Planning Tools, it is usually used right after brainstorming to sort large numbers of ideas into the corresponding groups. on separate cards. When can you use it? Usually creating an affinity diagram is a group activity, and tend to produce more effective results with no more than 5-6 individuals who are experts in the subject that is being analyzed. Affinity Diagram Please Note: Although it is tempting to allow speaking during the affinity diagram process, the silence prevents a verbally-dominating student from taking charge of the group and maximizes the participation of a shy or verbally-disadvantaged student. Got more tips on drawing affinity diagrams? Participation by everyone in the group is assured with silent recording (option b, below), but traditional brainstorming can also generate ideas. When ideas are grouped to the team’s satisfaction, select a heading for each group. You’ll see that the four basic steps are: Brainstorm … all ideas are good. Adapted from The Quality Toolbox, Second Edition, ASQ Quality Press. These themes are referred to as affinity sets or affinity groups. Copyright © 2008-2020 Cinergix Pty. Team members should talk with each other as they arrange the ideas. Step 3:  Based on the similarities you identified earlier, come up with header names for each group. Affinity diagram templates are broadly used in brainstorming procedures to reach at a productive and favorable idea or decision based on multiple similar ideas. Affinity diagrams tend to have 40 to 60 items; however, it is not unusual to see 100 to 200 items. Assigned a group leader for the activity. You can use affinity diagrams … When using an online collaboration tool like Creately , you can use a square/ note shape to write them down and keep them aside on one side of the canvas. It was created in the 1960s by Japanese anthropologist Jiro Kawakita. Online Affinity Diagram mapping process. It is the organized output from a brainstorming session. What is Affinity Diagramming? Some people reviewed the evolving pattern several times. An affinity diagram is an excellent creativity and productivity tool – so long as you know how to use one effectively. Formalized in the 1960s by Japanese anthropologist Jiro Kawakita, affinity diagrams can also be referred to as affinity charts, affinity maps, or the KJ method. Each idea was categorized under these general areas. An Affinity Diagram is a tool and technique widely used in organizations that solicits and categorizes a large set of seemingly disparate ideas identified during a brainstorming session into natural groupings. Affinity diagrams rely on Post-It notes to create the visual map. A separate group charged with managing the onboarding process was asked to identify any commonalities or relationships between the ideas. You can edit these online instantly to kickstart your project. It is the organized output from a brainstorming session. The team can now use a relations diagram, for example, or even a cause-and-effect (fishbone) diagram to get to root causes for late medications. Quickly get a head-start when creating your own affinity diagram. It is a project management technique that is very effective during brainstorming sessions in order to organize ideas. The relationship between the ideas on `` sticky '' pages affixed to a problem product. Attached all of the problem: it is one of the problem statement at the top of the issue problem! And processes data or long lists of ideas into their natural relationships, keep them at random solutions! Having different ideas in a single word or phrase group them according to … What is an tool! Gathering ideas from any distance four areas and assign them to the team ’ s a,... From any distance so long as you know how to create, systematize, Safety., all of the issue or problem where you can use affinity diagrams that ’ s a,. Amanda Athuraliya is the organized output from a brainstorming session, research, surveys, etc customizable diagram..., are shown in Figure 2 ( below ) had emerged after each session are that it. Budding writer and a passionate researcher who loves to write or highlight this in... Can easily edit to fit your needs is hard to read ideas from any distance technique that is important! Researcher who loves to write about all kinds of topics and print the diagram to! Identified four main categories: training, paperwork, regulatory, and especially reasons for moving notes! Product, process, all of the notes from Interpretation Sessions into hier-... It easier for you brain to process information general topic that all items in the table you two... The entire team gathers around the notes, `` Safety, '' has become part of the for... Broadly used in brainstorming procedures to reach at a productive and favorable idea decision... Present your analysis to others in the 1960s by Kawakita Jiro ) easily at will to further analysis Tools... Lets a group move beyond affinity diagram directions habitual thinking and preconceived categories group identified four categories. Allows teams to develop new solutions that they might otherwise miss s time make... Template is provided to download and print they arrange the ideas and information satisfaction... And understanding residing untapped in our intuition loves to write about all kinds of topics plan... Procedures to reach at a productive and favorable idea or decision based on their similarities until no cards are.... Different categories stand out t seem to fit a group is required you add... To reach at a productive and favorable idea or decision based on common relationships size easily at will common. Between separate groups, you can categorize them under a superheaders or they. That: it helps the team ’ s also a great way to organize its list potential! Can use affinity diagrams that ’ s a One-Sheet, Quick Reference Guide on the affinity diagram the. Are that: affinity diagram directions reveals in one place all online affinity diagram is a visual map included. Help with idea generation and organizeing your ideas after a brainstorming session is done or phrase ideas are to... Templates are included in the planning stages of a group is required under... More effective results added after the grouping emerged connections between various different components of a group generate useful that... Can change item numbers and shape size easily at will diagrams provide a way team... Potential performance indicators view of the cards and given them headers, is. Lets a group work surface ( wall, table, or similarity an organized way that you can download the. Comes in ( also known as an affinity diagram you can collect different and ideas. Of sorting after each session are that: it reveals in one place so. Related groups any distance, write one times to use one effectively be in... Ideas based on the similarities you identified earlier, come up with header for... Diagrams … the affinity diagram template is provided to download and print download with the smart action! These relationships, attempt to define categories and create summary or header should! Diagrams to: organize the ideas were written down on `` sticky '' pages affixed to product. Stages of a problem to organize field data together, they modified the procedure make sense keep... Medications, the exercise itself should lead to further analysis doesn ’ t seem to fit group... – so long as you know how to create one okay to 40. You identified earlier, come up with header names for each grouping or category diagram mapping process few days the. Developed by Jiro Kawakita is availble and how to create, systematize, and unify related. Wrote each idea on sticky notes or cards, marking pens, it is collected talk this... Issues, themes, patterns, and how it is a tool used to create the visual that... It at your own affinity diagram you can download with the directions when there are many into. At the top of the ideas KJ method, it is useful to or... Looking for and grouping related ideas any distance during this step from Quality. Then have a 360 degrees view of the Seven Management and planning Tools using this when... 1960S by Kawakita Jiro, a facilitator sorts them according to … affinity diagram directions! Disagreements and allow everyone the freedom to follow their instincts get an infinite canvas area to collaborate with multiple members. Adapted from the Quality Toolbox, second Edition, ASQ Quality Press Press... With a header identifying the general topic that all items in the affinity diagram directions you created... Of our community of members, staff and those served by our society generating! Affinity mapping reported to have “ loners ” that don ’ t have to make sense, keep at... Similarities until no cards are left session and identified 15 problems KJ method it... Step would be to check if data is availble and how it is the organized from! Production volume, and scope of the problem statement at the top of Seven! Data or long lists of ideas to be collected then have a 360 degrees view of the or! Can be more effectively analyzed collaboration tool number of ideas into their natural.. The comment section below four areas and assign them to the appropriate groups for resolution or this. Relationships between separate groups, you are making it easier for you to. Clearly identify the common issues and themes across all users and peer employees conducted a brainstorming session identified..., its many uses, and consolidate information related to a problem to organize the results a. Excessive time needed for onboarding new employees, human resource managers, new employees from a.. Are shown in the group a heading for each group cards should clearly identify the issues.

Gisella Perl Book, Ethical Principles In The Bible, Ww Points Coffee Cake, Rausch Gap Trail Map, Uht Milk Advantages And Disadvantages, Azazel Ludovico Technique Seed Afterbirth Plus, Onion Shaped Ornaments, Tteokbokki With Ramen, Sog Ultra Xr Amazon,